YMCA Club management system.

The goal of this project is to maintain a database related to memberships, activities, and the sale of items. The application will provide statistical details to accountants and admins and will make the YMCA’s administrative tasks easier. It will provide secure interaction between the user and the database. By using YMCA, the admins can add or update the branches, create new users, create and edit the activity receipt, create reminders for membership expiry, generate the report, etc. This system has automatic block functionality. If the users logins three times with the invalid email and passwords then their account gets automatically blocked. 

Features

Create new users

The admin will be able to add the new users by entering the appropriate data of the users. The added users will get an email about the credentials of their account. The added users can sign into the application by entering their username and password. The users cannot enter the website with invalid credentials. After 3 attempts with the invalid credentials the user account automatically gets blocked.

 

Add or Update Members Data:

The admin and the branch admins ca enter the member data in to the web application. The new data which is to be entered by the admin or branch admin should not be present in the database. The admin can update the member data As the member progresses through his/her membership, any change such as address, phone number or renewal etc. related to them will be updated in the database.

 

Add or Update the branch and activities

The users will be able to add the new branch and update the existing branch. The data of the added and updated branch is gets saved in the YMCA database. The admin or branch admin can add the activities by selecting the branch.

Create activity receipt

The users can log in to the website and assign the activity to a member by selecting them from the list. The users can enter the amount paid and the expiry date of the activity. The users can enter the payment details like cash, cheque, etc. The unique activity receipt number is generated for the member and stored in the database. The admins, branch admin, operator, and accountant can view the activity receipt.

 

Create Duplicate Membership/Activity Card Receipt

The users can enter the membership/receipt number or the name of a person for whom it was originally issued. After searching the receipt, clicking on it will display the receipt. Now User can insert the amount given for loss of receipt. After collecting the amount, a print option will be executed for the concerned person.

Reminder for membership expiry

Users can see a list of all members and select the filter to expiry of membership in one month. Once the filter is applied, it will give a list of all users, and users can click on individual members or select all members to send notification emails in bulk.

 

General Receipts for Selling of Scrap Materials, Newspapers, etc. 

Admin, Branch Admin, Operator, Accountant will click on General receipts tab from the left menu which will open the
required form. User will select the proper account head and enter relevant details such as amount
earned, date, receipt number etc. After entering all the details, user will click on submit button and data will get stored
in database.

Blacklist a Member

Admin, Branch Admin, Operator can blacklist the members. Once the member is blacklisted it will be shown to all the users

and they can not subscribe for any activity.  New membership also can’t be assigned to the backlisted members in any other branch.

 

Confronting the challenges

The major challenge in creating YMCA Club management website was to implement a safe payment gateway integration that allows the users to make easy payments and pay the membership fees. The other challenge was to implement the reminder notification about the expiring membership. Our designers and developers were able to tackle all the major challenges while delivering this website to client.